The Procurement Department provides a number of 'best practices' to ensure that you, the customer can safely buy the goods and services you need with confidence.

Managed Print Service - Lexmark

  Standard Operating Procedures (SOPs) & How To Guides

The purpose of the Managed Print Solutions service is to reduce the amount of printing we do and the number of printers we have in Trust. Additionally, all Leicestershire Partnership Trust staff will have access to print on all networked printers via their print badge/stickers.

Please see all  SOPs and How to Guides below:-

• Ordering Toners for Non-Networked Devices

• Lexmark Printing Quick Guide

• Lexmark FAQs

• Faulty Toners Procedure

• Lexmark Return Request Form

• Lexmark How To Videos

Guidance 
 

   Signing Contracts

Organisation staff members should not sign company contracts, except in certain specified circumstances as defined in Trusts  Standing Orders. There is a risk of agreeing to conditions of contract which are onerous and disadvantageous to the Trust. Contact the Procurement Department for advise in all cases.

Department of Health - Mandatory

    Pre Purchase Questionnaires (PPQ’s)

It is a Department of Health requirement that all medical equipment that is electrically or battery operated, and that comes into contact with a patient, MUST comply with standards of safety, operation and maintenance as defined in the PPQ. This must be vetted and approved by relevant experts, before the purchase can be made.

    Goods on Loan/Trial

Company representatives may visit sites directly and offer items on loan. These require Indemnity Forms to be completed,which protect the organisation in the event of an incident. The forms also formally limit the period of loan.

    Fire Standards

Items such as Furniture, Carpets, Curtains and Blinds, Bedding and Linen, Soft Furnishings or Upholstered items must all be checked to make sure they comply with the relevant standards before they are purchased. For this reason please allow additional time for the processing of these type for the area of use.

Aggregation

    EU Regulations

The Financial thresholds detailed in the organisations Standard Financial Instructions (SFI's) related to the spend of the commodity across the whole of the organisation. This is referred to as 'In aggregate'

• You must not dis-aggregate (split) expenditure to avoid carrying out a quotation or tender exercise.

• If your requirement is below the threshold but takes the organisation aggregate spend over the limit, you will be asked to complete a waiver request.