Purchase Order Procedure

Once received in Procurement, the requisition is actioned and converted into an order within the Oracle financial software system. This process includes ensuring that:-

- We have fully understood your requirements

- All relevant Safety and Quality Assurance procedures have been carried out

- Your requirement complies with Trust Standing Orders and Standing Financial Instructions

- Contract/tender source has been checked or confirmed 

The result is a PURCHASE ORDER, uniquely numbered and identifiable to your Trust. The order is automatically emailed to the Supplier.

The Purchase order serves TWO fundamental purposes.

1. IT IS A LEGALLY BINDING CONTRACT between the Trust and the Supplier and makes reference to the NHS Terms and Conditions of contract governing the arrangement

2. It facilitates the efficient and timely payment of the invoice